Setting Up Emails 2017-01-19T21:00:20+00:00

Setting Up Email Accounts

How to setup your Pop3/iMap email addresses.
This tutorial shows how to setup Outlook 2010.

  1. Open Outlook 2010. If the Account Creation Wizard opens, click Cancel and return to the main Outlook screen.
  2. At the top of the Outlook screen, click File.
  3. Select Account Settings.
  4. Select the E-mail tab. Click New.
  5. At bottom of Add New E-mail Account window, check the box labelled Manually configure server settings or additional server types. Click Next.
  6. Select Internet E-mail. Click Next.
  7. In the Your Name field, enter your name.
  8. In the E-mail Address field, enter your email address
  9. From the Account Type menu, select POP3.
  10. In the Incoming mail server field, enter mail.yourdomain.co.za
  11. In the Outgoing mail server field, enter mail.yourdomain.co.za
  12. In the User Name field, enter your full email address as the username
  13. Type your password, and click the checkbox to remember your password
  14. Click More Settings
  15. Choose Outgoing Server tab and click ‘My Outgoing server (SMTP) requires authentication’
  16. Choose Advanced tab and in delivery click leave copy on server for 14 days. Click OK
  17. Click Next, then Finish.

This tutorial shows how to setup Outlook 2007.

  1. Open Outlook 2007. If the Account Creation Wizard opens, click Cancel and return to the main Outlook screen.
  2. At the top of the Outlook screen, click Tools.
  3. Select Account Settings.
  4. Select the E-mail tab. Click New.
  5. At bottom of Add New E-mail Account window, check the box labelled Manually configure server settings or additional server types. Click Next.
  6. Select Internet E-mail. Click Next.
  7. In the Your Name field, enter your name.
  8. In the E-mail Address field, enter your email address
  9. From the Account Type menu, select POP3.
  10. In the Incoming mail server field, enter mail.yourdomain.co.za
  11. In the Outgoing mail server field, enter mail.yourdomain.co.za
  12. In the User Name field, enter your full email address as the username
  13. Type your password, and click the checkbox to remember your password
  14. Click Next, then Finish.
This tutorial shows how to setup Windows Mail to retrieve emails.

  1. Open Windows Mail and choose “Tools” from the menu bar.
  2. Choose “Accounts” and click on the mail tab when the “Internet Accounts” manager window appears.
  3. Click on the “Add” button and then on “Mail”
  4. First, it will ask for a display name. This is the name that people will see on the “From” line when they receive your mail. It’s normally best to use your company name or personal name.
  5. Next, the wizard asks for your email address.
  6. Next you are asked for your server information. Your incoming mail server is a POP3 and its name is mail.yourdomain.co.za (outgoing is the same, or you can use your internet connection’s outgoing server eg. smtp.saix.net for ADSL connections in South Africa)
  7. Next is your account name, use the full email address. Then enter your password.
  8. Click on “Finish” and then on “Close”.
  9. To retrieve your mail, in the Windows Mail window, choose “Send and Receive” (top menubar)

This tutorial shows how to setup Outlook Express to retrieve emails.

  1. Open Outlook Express and choose “Tools” from the menu bar.
  2. Choose “Accounts” and click on the mail tab when the “Internet Accounts” manager window appears.
  3. Click on the “Add” button and then on “Mail”
  4. First, it will ask for a display name. This is the name that people will see on the “From” line when they receive your mail. It’s normally best to use your company name or personal name.
  5. Next, the wizard asks for your email address.
  6. Next you are asked for your server information. Your incoming mail server is a POP3 and its name is mail.yourdomain.co.za (outgoing is the same, or you can use your internet connection’s outgoing server eg. smtp.saix.net for ADSL connections in South Africa)
  7. Next is your account name, use the full email address.  Then enter your password.
  8. Click on “Finish” and then on “Close”.
  9. To retrieve your mail, in the Outlook Express window, choose “Tools” from the menubar, then select “Send and Receive”.

You can use Web-Based Email to send and receive email messages. Internet Message Access Protocol (IMAP) lets you access email stored on a mail server from multiple computers and devices. This enables you to access your email messages and files without transferring them between computers. You set up IMAP on the computer(s) from which you want to access email from your account.

This tutorial shows how to seup IMAP for Your Email Account to retrieve emails.

Username: Your full email address

Password: Your email account password

Incoming Mail Server: Your incoming IMAP server.

Outgoing Mail Server: Your outgoing SMTP server.

Incoming Port:

143 (SSL Disabled)

Outgoing Port:

One of the following: 25, 2626

If you are using a Mac, you can manage your mail through the Mac based email application Mail; this application is also known as “Mac Mail”.

  • Select the ‘Mail’ menu.
  • Select Preferences.
  • Click on the Accounts tab.
  • On the Accounts window, click the + sign.

You will be presented with the Add Account Wizard.

  • Please enter your name, as you want it to appear on your outbound E-mail messages.
  • Please type your E-mail address.
  • Enter your E-mail password.
  • Click the Next button.

Now, you will see this screen.

Mail - Account Type
      1. Please choose your account type. You may select either POP or IMAP. Click here for an explanation on the differences between POP3 and IMAP.
      2. Give this account a description for quick reference.
      3. Please enter mail. followed by your domain name as the Incoming and Outgoing mail server.
      4. Enter your E-mail password.
      5. Click Next.

Now you will see a screen asking for the Outgoing Server information.

        1. Please give your Outgoing Mail Server a description.
        2. The Outgoing Mail Server is the same as your incoming mail server. Again, this will be something like mail.example.com
        3. Be sure that the Use Authentication box is checked.
        4. Enter your E-mail address for the User Name.
        5. Please type in your E-mail password.
        6. Click the Next button.

You will be presented with a confirmation screen with your settings. If everything is correct, press the Create button.

This tutorial shows how to setup your Apple Device to retrieve emails.

  • Go to Settings.
  • On the Settings screen, tap Mail, Contacts, Calendars.
  • Tap Add Account.
  • Tap Other.
  • Tap Add Mail Account.
  • Enter your Name, email Address, Password, and a short Description for your email. Tap Next.
  • If you have IMAP, tap IMAP. If you’re not sure, tap POP.
  • Use these settings for your Incoming Mail Server, depending on the type of email account you have:

Host Name: mail.yourdomain.co.za

User Name: Enter your full email address.

Password: Enter your email account password.

POP Email Setup

  1. From the Home screen, touch Menu Menu key > Settings Settings Shortcut > Add account > Email.
  2. Select the account type you want to set up. If you do not see your account type, select Others.
    Select Account Type
  3. Enter your Email address and Password and touch Next.
    Email Username and Password
  4. Select Manual setup.
  5. Select the type of email account you are setting up. Choose POP3 account.
    Internet Mail Select Type
  6. Enter your Incoming server settings (server.oxxo.co.za). This should include your User name, Password, POP3 server, Security type, Port number, and Delete email from server setting. Then touch Next.
    Incoming Server Settings
  7. Your device will attempt to connect to the incoming server with the settings you have entered. If the connection is successful, you will be taken to the Outgoing server settings screen. Enter your outgoing server settings (server.oxxo.co.za). This should include your SMTP server, Security type, Port number, Require sign-in, User name, and Password. Then touch Next.
    Internet Email Outgoing Server Settings
  8. Your device will attempt to connect to the outgoing server with the settings you have entered. You will be taken to the Account options screen. Touch Next when you have finished making your selections.
    Internet Email Account Options
  9. You will be asked to give this internet mail account a unique on-screen name. The unique account name is used to differentiate this account from other email accounts on your mobile device. Enter Your name as you would like it to be displayed on outgoing messages. Touch Done to complete the setup process.
    Email Account Name
  10. Click Done with accounts.
    Email - Done with accounts
Note: If you have difficulty sending emails, you may need to use the Outgoing Server of your (ISP) below or give them a call.

Your Outgoing (SMTP) Server is used for sending emails. Your internet service provider (ISP) may require that you use their SMTP server settings.We run an outgoing mail server on standard port 25, but we highly recommend using the mailserver on port 26 or 587 on Mac Devices as this eliminates most filtering done by ISPs.

Here is a list of the most common Outgoing servers for South Africa:

  • Telkom ADSL, outgoing server is smtp.dsl.telkomsa.net
  • Telkom Analogue Dial Up, use smtp.saix.net or smtp.dsl.telkomsa.net
  • MWEB ADSL, outgoing server is smtp.mweb.co.za or smtp.mweb.net
  • Vodacom 3G, outgoing server is smtp.vodacom.co.za
  • MTN 3G, the outgoing server is mail.mtn.co.za
  • Cell C the outgoing server is mail.cmobile.co.za
  • Iburst, outgoing server is smtp.iburst.co.za
  • I.S. the outgoing server is smtp.isdsl.net
  • goggaconnect outgoing server is smtp.vodacom.co.za
  • Neotel, outgoing server is smtp.neomail.co.za
  • ABSA, outgoing server is smtp.absamail.co.za or mail.absa.co.za
  • @lantic (ADSL,Dialup, ISDN) : smtp.lantic.net
  • NetActive (ADSL,Dialup, ISDN) : smtp.netactive.co.za
  • Polka (ADSL,Dialup, ISDN) : smtp.polka.co.za or as per Telkom